Third-Party Billing Coordinator Job at Pennsylvania College of Technology
Overview:
Experience:
Abilities and skills:
Marginal:
Physical Standards and Special Job Features:
Special Job Features:
Following general supervision, this person is responsible for all activities related to third-party sponsorships from agencies, scholarships and other organizations; and for the activities involved in billing miscellaneous accounts receivable. Ensure the accuracy of sponsored student’s accounts; and maintain compliance with all federal and state regulations as related to outside funding for students.
Qualifications:
Education:
- Associate Degree in Business Administration or related discipline, or, equivalent combination of work experience and education that qualifies the individual to perform the functions of the position. (Minimum)
- Bachelor Degree in Business Administration. (Desired)
Experience:
- Three (3) years experience with an accounts receivable computerized system. (Minimum)
- Prior work experience dealing with the public. (Minimum)
- Experience in handling large sums of money accurately and efficiently according to departmental/College procedures. (Minimum)
- Experience working in a Bursar’s Office. (Desired)
Abilities and skills:
- Good oral and written communication skills. (Minimum)
- Functional ability with microcomputers and microcomputer functions with mainframe applications and requisite software packages. (Minimum)
- Extensive knowledge of accounts receivable systems. (Minimum)
- Developed organizational skills. (Minimum)
- Ability to work accurately and independently without supervision. (Minimum)
- Ability to resolve problems with accuracy and composure. (Minimum)
- Ability to simultaneously handle a variety of assignments of varying complexity. (Minimum)
- Ability to meet deadlines. (Minimum)
- Must obtain knowledge of current regulations regarding the Financial Aid and Student/Parent Plus Loan programs. (Minimum)
- Must gain knowledge of departmental and College policies and operational procedures. (Minimum)
- Demonstrate concern for detail and accuracy. (Minimum)
Essential:
- Develop and maintain a thorough working knowledge of all funding agencies/scholarship guidelines and regulations.
- Review agency contracts and modifications for accuracy and compliance with guidelines recommend acceptance to VP for Finance/CFO or designee.
- Coordinate academic/financial information with agency representatives for prospective students.
- Work with representatives from outside agencies and organizations to ensure compliance with regulations for funding for students.
- Monitor and reconcile student agency accounts and make adjustments to ensure the students’ agency/scholarship are correct for all billable charges.
- Reconcile and coordinate invoicing of all agencies/private scholarship foundations according to contractual and foundation guidelines for sponsored students.
- Monitor, identify and resolve problems with Financial Aid Office regarding financial aid/loan package for agency/scholarship sponsored students.
- Monitor student’s accounts expenditures, financial adjustments, repeat and developmental classes, according to sponsoring agency/private scholarship foundation’s contractual guidelines. Upon graduation or termination, forward close-out reports to appropriate sponsoring agency coordinator.
- Respond to all inquiries/discrepancies relating to student agency and scholarship accounts.
- Reconcile student account adjustments required by contractual guidelines, college policy, administrative directives and coordinate invoicing/refunding.
- Work with LEAP Advisor to ensure accurate registration and invoicing for international students.
- Responsible for safeguarding and retrieval of all documents for in-house and agency auditors according to contractual guidelines.
- Coordinate refunds for sponsored students with Assistant Bursar.
- Coordinate with Accounts Receivable Assistant the coding/record retention of Penn State University and Penn State Health employees/dependents tuition reduction.
- Develop and maintain a thorough working knowledge of all on-campus funding; work with funding coordinators and appropriate accounting staff to ensure accurate accountability of funds received as applied to student’s account and general ledger.
- Develop and maintain a thorough working knowledge of the college’s various academic processes and student services which relate either directly or indirectly to the Bursar’s Office.
- Develop and maintain a thorough working knowledge of the miscellaneous AR system; initiate set-up and maintain control of customer files.
- Review and process invoice requests received from across campus.
- Balance deposits to computer-generated reports, prepare bank deposits, forward to Assistant Bursar.
- Register Dual Enrollment (PCNow) students as provided by the K-12 Outreach Specialist.
- Gain understanding of third-party payment /refund systems and processes. Answer questions and assist students as appropriate.
- Enter appropriate comments to individual students’ history file in student receivable system.
- Provide continuous telephone, personnel coverage.
- Maintain up-to-date filing, retrieval system
- Accept and post student tuition payments.
Marginal:
- Serve as back-up to Accounts Receivable Assistant.
- Post payments and third-party registration forms received from WD for non-credit courses and training.
- Type various College, student, vendor correspondence.
- Assist office staff with mailing of student statements and other correspondence.
- Assist office staff in the completing of projects, reports, and other office functions.
- Disburse pre-approved cash emergency loans to students from College’s Petty Cash Fund, post to appropriate accounts.
- Assist with other accounting functions within Financial Operations as needed.
Physical Standards and Special Job Features:
Physical Standards:
- Some lifting not to exceed 20 lbs.
- Long periods of standing.
Special Job Features:
- Frequent interruption of work.
- Occasional evening and weekend hours beyond the normal workday required during peak periods, e.g. Late Registration, Fall and Spring registrations.
- Background check will be required on selected candidate.
This is not a complete itemization of all facets of this position. This job description is not an employment agreement or contract. The College has the exclusive right to alter this job description at any time without prior notice.
EEO Statement:
Penn College is committed to equal opportunity and the diversity of its workforce.
Job Code: L2/194/4
Please Note :
alimousavi.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, alimousavi.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.