Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position, you must reside in California and all work must be performed in the state of California.

Prerequisites

Must be a college student attending classes during the regular term (fall, spring, and winter, if applicable) at an accredited college or university.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Business Administration, Communication Studies, Environmental Studies, Government, Natural Sciences, Psychology, Public Policy & Administration

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Ability to communicate effectively (verbally and in writing).
• Ability to reason logically, analyze/evaluate situations accurately, and adopt an effective course of action.
• Excellent customer service skills.
• Excellent organizational skills.
• Ability to establish and maintain good work.
  
• Demonstrated experience working with and maintaining sensitive, confidential information.
  

Preferred Qualifications

*Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Knowledge of Microsoft Office products (Word, Excel, Outlook, and PowerPoint).

Human Resources experience is preferred.

Duties and Responsibilities

• Preparing highly confidential and sensitive correspondence.
• Responding to general inquiries from CEC staff and the public via written or verbal correspondence.
• Processing various forms and documents.
• Photo copying.
• Faxing documents.
• Formatting, proofreading, and correcting grammar, spelling, and punctuation for confidential correspondence.
• Preparing, processing and distributing all incoming and outgoing mail.
• Serving as a backup to the primary receptionist for the Personnel Office.
• Utilizing the Examination & Certification Online System (ECOS) to redact confidential information prior to releasing information to hiring managers or division liaisons.
• Assisting with sending personnel related documents for approval/review of managers/supervisors and/or employees.
• Assisting with scanning of Official Personnel Files (OPFs) to requested areas such as the Chief Counsel’s Office (CCO), Employee Relations, etc.
• Maintaining confidential files and computer database logs and reports.
• Creating employee badges and assisting with printing of personnel related documents received electronically and files accordingly.
• Assisting with the records management function for the Personnel Office; forwards archived items to the State Records Center; and
• Preparing records for confidential destruction.
• Performing other duties as required.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Please upload the following documents:

• Resume
• Cover Letter
• Work Availability
• Transcripts (official or unofficial) must show your name, major, school's name, current and complete enrollment history, and GPA. Screenshots is not accepted for review.

Apply by: April 20, 2023