The Senior Administrative Assistant provides administrative and clerical support for conference center staff.

Position Accountabilities:

• Processes requests for conference space and maintains booking log.
• Answers the telephone promptly and courteously, provides assistance or accurately records messages and delivers to the appropriate party in a timely manner.
• Reads and routes incoming mail and prepares outgoing correspondence and packages.
• Manages the flow of information into and out of the office and ensures appropriate documentation is maintained at all times.
• Maintains calendars and synchronizes with master department calendar as needed; makes necessary arrangements for appointments, meetings, seminars, conferences or travel in a timely manner.
• Routinely schedules appointments and other events, notifying all participants in a timely manner.
• Provides logistical support to meetings and other events to ensure successful outcomes; locates meeting sites and arranges catering, audiovisual and other room/meeting requirements, may provide other meeting support such as agenda and materials preparation, attend meeting and record and distribute minutes or other meeting documentation.
• Accurately enters and updates data and maintains the integrity of relevant databases.
• Edits and types a variety of correspondence, memos and checks requisitions and effectively composes other routine correspondence.
• Compiles and completes reports with charts, graphs, tables and presentations for review and approval.
• Monitors supply levels and maintains adequate inventory to ensure maximum productivity.
• Creates and maintains functional filing systems (electronic and hard copy).
• Assists in managing check-in and directional needs for all conferences at the center.
• Assists in giving tours of the facility
• Works closely with the Events Coordinator to ensure that the business center is maintained and staffed at all times.
• Maintains cleanliness and organization of copy room/common work spaces of center
• Manages catering check requests for conference center.
• Assists and supports special projects as assigned.

Qualifications:

• 5 - 7 years administrative support experience in a multi-task, deadline oriented environment; preferably in grant making, nonprofit, or related institution.

• Proficiency in Microsoft Office and experience in electronic scheduling, and reimbursement processes.
• Strong interpersonal and communication skills.
• Excellent organizational skills and the ability to work independently.
• Exercises The Endowment’s values of diversity, equity, and inclusion in all contact with staff and clients.
• Enjoys working in a multicultural environment.

Minimum Education:

• 
  Bachelor’s Degree preferred.