Research Program Manager
Coordinated Science Laboratory
The Grainger College of Engineering
University of Illinois Urbana-Champaign

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.

The Coordinated Science Laboratory is looking for a Research Program Manager to work closely with CSL and Center leadership and staff to support research and program management activities, which requires skill at detailed program management, communication, and organization. Responsible for planning, overseeing, resourcing, and supporting multiple projects from ideation through timely completion. Requires continuous interaction with a range of internal and external stakeholders. Requires balancing disparate interests and priorities all to ensure identified objectives are met and specific deliverables are completed timely and on budget. In concert with the above, create, maintain and make available status reports as needed to communicate ongoing progress and metrics.

Applicants must apply @ Apply at: https://jobs.illinois.edu. Only applicants that complete the process at: https://jobs.illinois.edu will be considered.

DUTIES & RESPONSIBILITIES:
· Manage day-to-day operations for the Center, monitoring and responding to action items and stakeholder requests to ensure appropriate progress while coordinating with research teams and the CSL business office.
· Schedule, facilitate, and attend meetings, including finalizing agendas and communicating and coordinating deliverables. Assist in development of project plans to monitor and track progress of varying projects.
· Participate in establishing goals, maintaining timelines, and ensuring resources are directed efficiently toward achieving objectives.
· Draft and publish progress reports and project status reviews with project stakeholders for assigned projects.
· Maintain and organize project documents, records, data, and archives.
· Utilize tracking, analysis, assessment tools, or other resources to evaluate effectiveness of processes, programs, and activities associated with assigned projects.
· Support assigned education and training programs for new and existing initiatives.
· Track and report on fund expenditures for projects being managed.
· Track progress of program deliverables to meet program deadlines and to ensure efficiency and success, including budgets, resourcing, and workflow.
· Serve as a liaison between project staff and other stakeholders, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects.
· Communicate changes to the project scope, project schedule and project costs using appropriate verification techniques.
· Collaborate with and support other program managers and senior program managers as needed to meet the overall needs of CSL.
· Report and escalate to management as needed to address program risk management.
Perform other program and project management tasks as needed.
· Support Communication efforts and drive communication management via written or verbal communication of project goals, project status, issues, actions, and risks to internal and external stakeholders.
· Communicate with funding sponsors, industrial advisory board members, research faculty, students, and staff as needed to support active research and program management.
· Assist with identifying, promoting, supporting industry collaboration and mutually beneficial strategic partnerships and opportunities.
· Respond to sponsor contacts as needed to meet program objectives.
· Assist with event management and coordination activities in support of sponsor programs.
· Identify best practices or changes that facilitate improvement in meeting objectives and outcomes.
· Other duties as assigned.

MINIMUM REQUIREMENTS & QUALIFICATIONS:
Education:
· Bachelor’s degree
Required Experience:
· Two (2) years of professional program and/or project management work experience.
· Demonstrated experience coordinating projects within a business, academic, research, or government environment.
· Experience working with sponsor-facing, client-facing or internal stakeholder communication environments.
· Experience working on multiple projects with deadlines and deliverable requirements.

PREFERRED REQUIREMENTS & QUALIFICATIONS:
· Experience with database programming.
· Experience working as a research program manager or other related project management role.
· Experience with Higher Education and or State Government operations, processes and protocols.
· Working in a role with responsibility for project outcomes and success.
· Experience using one or more project or program management tools or software programs.
· Project Management Professional (PMP). Certified Associate in Project Management (CAPM).
· Program Management Professional (PgMP) or Portfolio Management Professional (PfMP).
· Other relevant project management certification

Knowledge, Skills, and Abilities:
· Excellent communication, organizational, analytical and problem-solving skills.
· Ability to be self-motivated, exercise good judgment, and prioritize.
· Ability to analyze information, evaluate results, and problem solve.
· Ability to work directly with researchers, government representatives, industry representatives, publishers, vendors, and others in this area.
· Skills in oral and written communication.
· Ability to work independently and see projects through to completion.
· Project management and organizational skills.
· Ability to work and travel outside of typical hours of a standard work hours as needed.

TRAVEL REQUIREMENT
· Attend the center's semiannual meetings (domestic travel). Potentially travel to recruitment events.

Appointment Information

This is a 100% full-time Civil Service Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after May 31, 2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on May 31, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. Please submit your cover letter, resume/CV, and the names and contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.eduwill not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Amy Gilbert at 217-244-1802. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Postersto view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Apply at: https://jobs.illinois.edu

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Urbana, IL 61801: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Project management: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• grant management: 1 year (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: In person

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