Operations Document Clerk Job at Vectrus
Overview:
Major Job Activities:
Material & Equipment Directly Used:
Must be able to use a desktop or laptop computer with ease. Advanced MS Office applications skills desired.
Working Environment:
Works in a general office environment.
Physical Activities:
Experience:
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
The Operations Document Clerk is responsible for maintaining program Quality Management System (QMS) records to meet the Performance Work Statement (PWS), Vectrus and US Government standards, directives and requirements.
Responsibilities:
This position description is subject to change at any time as needed to meet the requirements of the program or company.
Major Job Activities:
- Manage the Operations of Document & Control of Records processes within the QMS. Directs coordination, technical, compliance, and schedules efforts on assigned CDRLs and Documents.
- Prepares Document Control plans, including strategy, innovations, outlines, and detailed schedules that explains the tasks required to accomplish milestones and complete events according to the requirements and answering the customer’s needs IAW the guidelines established by the Company.
- Prepares drafts of standardized sections.
- Writes, edits, and rewrites technical sections resolving any questions with originating authors.
- Arranges documents in prescribed format and owns document appearance, including proposal formatting, style, and voice.
- Ensures comprehensive reviews of written material IAW good business practices, and both Company and Program policies and procedures.
- Monitors program functions and support operations for compliance with ISO.
- Provide and coordinate administrative support to ensure control of departmental records. Maintain accurate tracking records for routing and approval process of controlled documents.
Material & Equipment Directly Used:
Must be able to use a desktop or laptop computer with ease. Advanced MS Office applications skills desired.
Working Environment:
Works in a general office environment.
Physical Activities:
- Work will require lifting up to 25 lbs., stooping, climbing, prolonged standing, and prolonged sitting.
- Must comply with OSHA, EPA, Fire and Safety Regulations and published company work rules.
Minimum Qualifications:
Education / Certifications:
- High School Diploma or equivelant
- U.S. citizenship is required.
- Active Secret Clearance.
Experience:
- Minimum of one (1) – three (3) yrs. of Document Management Experience.
- Advanced computer proficiency in Microsoft Office Suite Tools (MS Word, MS Excel, MS PowerPoint, MS Access, etc.) is required.
Skills:
- Should have a good understanding of Government procurement, Federal Government contracts, regulations, and procedures, and Government operations in support of Base Operations & Maintenance services.
- Strong organizational skills necessary.
- Ability to work with a very diverse workforce.
- Self-motivated; proactively offer suggestions for improvement and demonstrates initiative.
- Must have the ability to work autonomously or in a team environment. Has expertise in writing SOP'S, Plans, Work Instructions, Project Orders and developing process maps.
- Possess excellent oral and written communication skills to clearly convey messages to co-workers, customers, and all levels of management.
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
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