POSITION SUMMARY

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Audit State Bar numbers and LiveScan compliance for all CLC attorneys and automobile insurance renewal for all employees annually.
• Assist HR Administrator with new hire orientation processes and procedures.
• Responsible for auditing and intake of all new hire onboarding documentation.
• Assist Benefits Manager with tracking and auditing enrollments, changes, and terminations of all CLC health benefits.
• Conduct background reports.
• Enter and edit all new hire, change of status, and leave information into the HR Notification system.
• Maintain new hire spreadsheet and track steps and progress.
• Distribute, maintain, and replenish all new hire orientation supplies, welcome materials, and swag bags.
• Track and inform Directors of upcoming employee contract end dates.
• Prepare Exit Memorandums.
• Process and complete employee loan forgiveness documents, State Disability forms, and employment verification requests, and applicant regret letters.

• Collect and review Office Safety Check-off list for all offices.
• Co-Safety Committee Secretary. Record and transcribe meeting minutes and coordinate meetings for CLC’s Health and Safety Committee.
• Assist in coordination of bi-annual Health Fair.
• Provides clerical support to the HR department.
• Performs other duties, responsibilities and projects as assigned.

• Excellent written and verbal communications skills.
• Excellent interpersonal skills.
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Computer proficient and have extensive knowledge of Microsoft Word and Excel with the flexibility and ability to learn new other computer applications and programs.
• Must be organized, detail oriented and able to multi-task, ensuring accuracy and thoroughness while completing tasks in a timely manner.
• Maintain a high level of confidentiality with all work-related matters, work effectively and professionally with a wide variety of individuals across the organization and be able to interact in a positive and supportive manner with every CLC employee.
• Must have the ability to always remain calm and professional, with all employees.